Last Updated: October 2026

These Terms & Conditions (“Terms”) govern your use of the India Pickleball Summit and India Pickleball Awards website (“Website”) and your participation in any associated events, programmes, registrations, nominations or activities.

By accessing this Website, registering for an event, submitting a nomination or application, or otherwise engaging with the India Pickleball Summit or India Pickleball Awards, you agree to be bound by these Terms.

1. About the Event

The India Pickleball Summit and India Pickleball Awards bring together stakeholders from across the pickleball ecosystem, including business leaders, brands, investors, policymakers, athletes, organisers, manufacturers, service providers and other industry participants.

The initiative is organised by Picklebay and Global Sports.

References to “IPS”, “we”, “us” or “our” in these Terms refer to the organisers and authorised entities involved in delivering the event.

2. Website Use

You may use this Website for lawful purposes and in accordance with these Terms.

You agree not to:

• Use the Website in any way that violates applicable law
• Attempt to gain unauthorised access to the Website, its systems or related databases
• Introduce viruses, malicious code or other harmful technology
• Interfere with the proper operation or security of the Website
• Copy, reproduce or commercially exploit Website content without prior permission
• Submit false, misleading or fraudulent information through any form, nomination or registration process

We reserve the right to restrict or terminate access to the Website where misuse is suspected.

3. Event Registration

Registration for the India Pickleball Summit, India Pickleball Awards or associated programmes may be subject to availability, eligibility requirements and payment of applicable fees.

A registration is considered confirmed only once the required registration process has been completed and, where applicable, payment has been successfully received.

We reserve the right to:

• Accept or reject registrations
• Limit attendance based on venue capacity
• Create different categories of tickets, passes or access
• Request additional information where necessary
• Refuse entry where registration requirements have not been fulfilled

Tickets, passes or registrations may not be resold or transferred unless expressly permitted.

4. Registration Fees and Payments

Where registration fees apply, prices will be displayed through the relevant registration or ticketing platform.

Payments may be processed by third-party payment gateways or ticketing partners. Their own terms, privacy policies and payment conditions may also apply.

Any applicable taxes, transaction fees or platform charges may be added to the registration fee where specified.

5. Cancellation and Refunds

Cancellation and refund terms may vary depending on the ticket, registration category or programme.

Unless otherwise expressly stated at the time of registration, registration fees may be non-refundable.

Where refunds are permitted, the applicable cancellation deadline, administrative charges and refund conditions will be communicated through the registration platform or event information.

Failure to attend the event does not automatically entitle a participant to a refund.

6. Event Changes

While we aim to deliver the event substantially as advertised, event details may change due to operational, logistical, regulatory, safety or other circumstances.

We reserve the right to make reasonable changes to:

• Event dates or timings
• Venue
• Programme or agenda
• Speakers, panellists or moderators
• Sessions or formats
• Award categories
• Exhibitors or partners
• Access arrangements

Where a material change occurs, reasonable efforts will be made to inform registered participants.

The inclusion of any speaker, partner, sponsor, exhibitor, athlete or organisation does not constitute a guarantee of their attendance unless specifically stated otherwise.

7. Postponement or Cancellation

In the event that the India Pickleball Summit, India Pickleball Awards or any associated activity is postponed, cancelled or materially disrupted due to circumstances beyond our reasonable control, we may reschedule, modify or cancel the event.

Such circumstances may include, without limitation:

• Government restrictions
• Public health emergencies
• Natural disasters
• Severe weather
• Venue unavailability
• Security concerns
• Transport disruption
• Industrial action
• Civil disturbance
• Technical or infrastructure failures
• Other events beyond the reasonable control of the organisers

Any refund or transfer arrangements in such circumstances will be communicated separately and will be subject to applicable law and the specific circumstances of the cancellation or postponement.

8. India Pickleball Awards

Where the Website permits nominations, applications or submissions for the India Pickleball Awards, participants are responsible for ensuring that all information provided is accurate, complete and submitted within the applicable deadline.

Submission of a nomination does not guarantee:

• Shortlisting
• Selection as a finalist
• Receipt of an award
• Invitation to attend the awards ceremony

Award categories, eligibility criteria, evaluation procedures and timelines may vary by edition.

The organisers may verify information contained in nominations and may request supporting documentation where appropriate.

Incomplete, inaccurate, misleading or ineligible entries may be disqualified.

9. Award Evaluation and Jury Decisions

Awards may be evaluated by an appointed jury, advisory panel or other assessment process determined by the organisers.

Evaluation may take into account factors including achievement, contribution, performance, innovation, impact, leadership or other category-specific criteria.

All jury deliberations and evaluation processes will be treated as confidential where appropriate.

Decisions relating to shortlisting, finalists and award recipients will be final, subject to correction of administrative or factual errors at the organisers’ discretion.

10. Speakers, Panellists and Contributors

Views expressed by speakers, panellists, moderators, guests or other contributors are their own and do not necessarily represent the views of the organisers.

The organisers do not warrant the accuracy, completeness or suitability of statements, opinions or information provided during sessions.

Content presented during the event is intended for general informational and professional discussion purposes and should not be treated as legal, financial, investment or other professional advice.

11. Exhibitors, Sponsors and Partners

Participation by sponsors, exhibitors, partners or other third parties does not constitute an endorsement of their products, services, claims or business practices.

Any transaction, engagement or commercial arrangement between an attendee and a sponsor, exhibitor, partner or third party is entered into independently.

The organisers are not responsible for disputes arising from such third-party interactions.

12. Entry and Conduct

Participants are expected to behave professionally and respectfully throughout the event.

We reserve the right to refuse entry or remove any individual whose behaviour:

• Is disruptive, threatening or abusive
• Creates a safety or security concern
• Harasses attendees, staff, speakers or participants
• Damages property
• Violates venue rules
• Breaches applicable law or these Terms

Where an attendee is removed for misconduct, no refund may be provided.

13. Photography, Filming and Recording

Photography, video recording, livestreaming and other media coverage may take place during the India Pickleball Summit and India Pickleball Awards.

By attending the event, participants acknowledge that they may appear incidentally in photographs, video footage, livestreams or other recordings of the event.

Such material may be used by the organisers for event documentation, editorial coverage, promotion, marketing, social media and future communications, subject to applicable law.

Where specific consent is required for particular uses, such consent will be obtained separately where appropriate.

14. Attendee Photography and Recording

Attendees may take photographs or short recordings for personal or social media use unless otherwise restricted.

Photography or recording may be prohibited during certain sessions, private meetings, award deliberations, presentations or restricted areas.

Participants must respect any instructions relating to photography, filming, confidentiality or intellectual property.

Professional or commercial filming requires prior written permission from the organisers.

15. Intellectual Property

Unless otherwise stated, all Website content and event-related intellectual property, including:

• Logos
• Branding
• Graphics
• Designs
• Text
• Event formats
• Promotional materials
• Photographs
• Videos
• Presentations created by the organisers

are owned by or licensed to the organisers and are protected by applicable intellectual property laws.

You may not reproduce, distribute, modify, publish, sell or commercially exploit such material without prior written permission.

Third-party trademarks, logos and intellectual property remain the property of their respective owners.

16. User Submissions

Where you submit photographs, text, nominations, testimonials, documents, presentations or other material, you confirm that:

• You have the right to provide that material
• The material does not infringe the rights of another person or organisation
• The information provided is accurate to the best of your knowledge
• The material is not unlawful, defamatory, misleading or inappropriate

Where necessary for administering the event, awards or related communications, you grant the organisers permission to review, reproduce and use submitted materials for those purposes.

17. Third-Party Links

The Website may contain links to third-party websites, registration platforms, social media platforms or other external services.

These links are provided for convenience only.

We do not control and are not responsible for the availability, security, privacy practices, accuracy or content of third-party websites.

Use of third-party services is subject to their respective terms and policies.

18. Privacy and Personal Data

Personal information collected through the Website or event registration process will be handled in accordance with our Privacy Policy and applicable data protection laws.

By providing your information, you acknowledge that it may be processed for purposes connected with registration, participation, event administration and communications, as described in the Privacy Policy.

19. Limitation of Liability

To the extent permitted by applicable law, the organisers will not be liable for indirect, incidental, consequential or special losses arising from:

• Use of or inability to use the Website
• Participation in or inability to attend the event
• Changes to the programme, speakers or schedule
• Actions of attendees, exhibitors, sponsors or third parties
• Loss of personal property
• Travel, accommodation or related expenses
• Reliance on information presented during the event

Participants remain responsible for making their own travel, accommodation and related arrangements.

Nothing in these Terms excludes liability that cannot lawfully be excluded or limited.

20. Personal Property

Participants are responsible for their personal belongings during the event.

The organisers and venue will not be responsible for loss, theft or damage to personal property except where liability arises under applicable law.

21. Accessibility and Special Requirements

Participants requiring accessibility support or other reasonable assistance are encouraged to contact the organisers in advance.

We will make reasonable efforts to accommodate requests, subject to venue capabilities, availability and practical limitations.

22. Changes to These Terms

We may update these Terms from time to time.

Any revised version will be published on this Website with an updated “Last Updated” date.

Continued use of the Website following publication of updated Terms constitutes acceptance of the revised Terms.

23. Governing Law and Jurisdiction

These Terms will be governed by and interpreted in accordance with the laws of India.

Any dispute arising in connection with the Website, the India Pickleball Summit, India Pickleball Awards or these Terms will be subject to the jurisdiction of the competent courts in Kolkata, West Bengal, India unless otherwise required by applicable law.

24. Contact

For questions regarding these Terms & Conditions, please contact:

India Pickleball Summit

An initiative by Picklebay and Global Sports

Email: contact@indiapickleballsummit.com

Website: www.indiapickleballsummit.com