Last Updated: October 2026

The India Pickleball Summit and India Pickleball Awards (“IPS”, “we”, “us” or “our”) are committed to handling personal and organisational data responsibly, securely and transparently.

This Data Policy explains how data collected through our website, registrations, nominations, event participation and related interactions is managed throughout its lifecycle.

This policy should be read together with our Privacy Policy and Terms & Conditions.

1. Data We Collect

Depending on how you interact with IPS, we may collect:

• Name and contact information, including email address and phone number
• Organisation, company, designation and professional information
• Registration and ticketing information
• Payment and transaction-related information
• Award nomination and submission information
• Speaker, exhibitor, sponsor, partner or delegate information
• Information submitted through forms, enquiries or correspondence
• Photographs, videos and other event-related media
• Technical and usage information generated when you interact with our website
• Any other information voluntarily provided to us

We aim to collect only information that is reasonably necessary for a specified purpose.

2. How Data Is Collected

Data may be collected directly when you:

• Register for the India Pickleball Summit or India Pickleball Awards
• Purchase a ticket
• Submit an award nomination or application
• Register as a speaker, exhibitor, sponsor, partner or delegate
• Complete a form on our website
• Subscribe to event communications
• Contact us directly
• Participate in surveys, feedback exercises or event activities

Certain information may also be collected through authorised third-party platforms used for ticketing, payments, registrations, communications, website analytics or event management.

3. How We Use Data

Data collected by IPS may be used to:

• Process and manage registrations
• Administer ticket purchases and payments
• Manage award nominations and evaluation processes
• Communicate with attendees, nominees, speakers, partners, exhibitors and other participants
• Provide event information, confirmations and updates
• Respond to enquiries and requests
• Manage event operations and accreditation
• Improve our website, events and services
• Understand attendance and engagement
• Send relevant communications where permitted
• Maintain records and meet legal, regulatory and financial obligations
• Protect the security and integrity of our website, systems and events

We will not use personal data for purposes that are materially unrelated to the purpose for which it was collected without an appropriate legal basis or consent where required.

4. Data Sharing

We do not sell personal data.

Data may be shared with authorised service providers where necessary for the organisation and delivery of IPS, including:

• Ticketing and registration platforms
• Payment processors
• Website and technology providers
• Email and communication platforms
• Event management and operational partners
• Professional advisers
• Analytics and technology service providers
• Other vendors required to deliver specific event services

Information may also be shared where required by law or a valid request from an appropriate authority.

Where data is shared with a service provider, we expect it to be used only for the relevant service and handled in accordance with applicable data protection requirements.

5. Sponsors, Exhibitors and Partners

Participation in IPS does not automatically mean that an attendee's personal contact information will be provided to sponsors, exhibitors or commercial partners.

Where an event activity involves sharing information with a partner, sponsor or exhibitor, we will seek to provide appropriate notice and obtain consent where required.

Sponsors and partners may independently collect information from attendees who voluntarily interact with them, including through QR codes, forms, competitions, demonstrations or other activations. Information provided directly to such third parties will be subject to their own data policies and privacy practices.

6. Awards and Nomination Data

Information submitted as part of the India Pickleball Awards may be shared with authorised members of the awards team, jury, evaluation panel or relevant advisers for the purpose of administering and evaluating submissions.

Nominees and applicants should avoid submitting confidential, commercially sensitive or unnecessary personal information unless specifically requested.

Certain information relating to shortlisted nominees, winners and their achievements may be published or used in event communications, subject to applicable consent and legal requirements.

7. Data Storage and Security

We take reasonable technical and organisational measures to protect data against unauthorised access, alteration, disclosure, misuse or loss.

Access to data is limited to individuals, organisations and service providers who reasonably require it for legitimate operational purposes.

While we take reasonable precautions, no digital storage or transmission system can be guaranteed to be completely secure.

8. Data Retention

We retain data only for as long as reasonably necessary to fulfil the purpose for which it was collected or to satisfy applicable legal, accounting, operational and regulatory requirements.

Different categories of data may be retained for different periods depending on their purpose.

When data is no longer reasonably required, it may be securely deleted, anonymised or aggregated.

9. Data Accuracy

We rely on individuals and organisations to provide accurate and current information.

Where appropriate, you may request correction or updating of personal information held by us by contacting us using the details below.

10. Your Choices and Rights

Subject to applicable law, individuals may have the right to:

• Request information about personal data held about them
• Request correction of inaccurate or incomplete information
• Request deletion or erasure where applicable
• Withdraw consent for processing based on consent
• Opt out of marketing communications
• Raise a grievance regarding the processing of personal data

Requests will be handled in accordance with applicable law and may be subject to reasonable identity verification.

11. International Data Processing

Some technology platforms or service providers used by IPS may process or store information using infrastructure located outside India.

Where applicable, such processing will be managed in accordance with applicable data protection requirements and any restrictions prescribed under Indian law.

12. Data Breaches

If we become aware of a personal data breach, we will take reasonable steps to contain and assess the incident and take appropriate remedial action.

Where required by applicable law, affected individuals and relevant authorities will be notified in accordance with applicable requirements.

13. Children's Data

We do not knowingly collect personal data from children through the website except where necessary for a specific activity and permitted under applicable law.

Where parental or guardian consent is required, appropriate consent will be sought before processing such information.

14. Changes to This Policy

We may update this Data Policy periodically to reflect changes in our operations and technology